Do you have photos all over the place? On external hard drives? Different photos on different computers? Some are on iPhoto, and some are in Lightroom?
Get rid of the mess. We have been recommending Lightroom for months because it is far superior to any other photo management program. Although it may take a little time, this is absolutely the best way to manage photos on your computer. Tag them.
One of the many ways Lightroom is useful is how it stores and saves your data in an intelligent way. When you “import” your photos, you can choose to “import from the source”. This way, if you have an external hard drive with all your photos, you are not creating duplicate copies of anything.
Lightroom’s weekly back-up reminder may seem annoying at first, but it is actually very useful. It is not backing up your photos — it is just backing up the thumbnails, settings, rotations, keywords, and other database information to a local file. (22,000 photos is about 240 megs of data, for reference.)
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Here you’ll see the Library Loupe View, with two sidebars on the left and right.
Quick ways to tag photos:
1. Select the photo in any view and type Command-K (or Control-K on a PC). This selects the keyword box. You can just fill in a few letters of a tag and press Tab to complete the word, type a comma, and type the next tag. When you’re finished, press Enter.
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2. Create keyword shortcuts. Command-Shift-K to open a dialog, and type in tags that you will frequently be using. If you know the next 50 photos will use “beach” and “ocean”, type those in, and to enter those tags in on the photos, simply press K. It will add to your keywords, not overwrite them. Command-Z to undo.
3. Tag multiple photos at once. Select a bunch of photos by holding Command and Clicking individual photos, or select a series of photos by using the Shift-Click. Once they are highlighted, press Command-K to move to the keywords (or tags) dialogue box, type in your tags and press Enter.
4. Use the “Keyword Sets / Recent Keywords” box. Use the dialogue box just beneath the Keywords box for quick access to your most recent tags. Just click them, and they the keyword will automatically insert into the Keyword diagloue.
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Search for your photos.
Now that you have tagged your photos, you can quickly search through them by using the Search dialogue on the left.
No more digging through iPhoto “rolls”, looking through file folders, or guessing which month you took a photo. Tag them and let Lightroom’s powerful file manager take care of the work for you.
Tip: While you’re tagging your photos, you can quickly rate them by pressing the ] and [ keys (left and right brackets). When you’re finished, search and filter for your top rated photos and export them with Lightroom’s awesome web gallery app.